Horsemen’s Bookkeeper

• AVAILABILITY OF FUNDS

  Due to additional bank fraud protection services, checks issued by the bookkeeper may not be immediately available to exchange for cash at a bank teller window. If planning to cash these checks at a bank teller window within 24 hours of disbursement, you must notify the bookkeeper when requesting the check. The bookkeeping office will work in good faith to expedite the funds for immediate cashing when requested by the customer.

• INCOMPASS CHECK REQUESTS

  Checks can be requested online through InCompass. For access to that account, contact the bookkeeper for your account and pin numbers.

• LIVE RACING CHECK REQUESTS

  Purse funds are available two business days after the race (a business day is considered a live race day). Funds may be requested in person, by phone or email. Check requests for same day pick up must be made before 1PM Any check requests made after 1:00PM will be available on the next business day.

• POST LIVE MEET DISBURSEMENTS – TRANSFERS

  Owners may elect to have funds transferred to another track. In this instance, Owners should notify the bookkeeper of the desired transfer location prior to the last day of the meet. Due to the volume of requests, it may take two to three business days to complete the transfer.

• POST LIVE MEET DISBURSEMENTS – REMAINING FUND BALANCES

  If, after the summer race meeting funds remain on account, the bookkeeping office will send remaining funds via check to the address on file unless the required information above has not been received.

**IF A HORSE RUNS IN THE NAME OF A PARTNERSHIP THE CHECK WILL BE CUT WITH ALL NAMES ON THE PARTNERSHIP ACCOUNT. THE BOOKKEEPERS DO NOT PAY OUT PERCENTAGES TO DIFFERENT PARTNERS, IT IS THE RESPONSIBILITY OF THE PARTNERSHIP TO DISBURSE THE MONIES ACCORDINGLY.

A W-9 Form must be on file before a check can be issued.